555 S. Howes Street, Suite 206
Fort Collins, CO 80523-6004

Tel: (970) 491-MyHR (6947)
Fax: (970) 491-2337


W-2 Form


For the 2018 tax year, all employee's will receive a copy of their W-2 in the mail unless you elected into Electronic Disclosure.

  Obtaining your W-2 Forms
  For current employees with an active eID
  You may obtain your current year or earlier W-2 electronically when connected to CSU's network. To access other information online, view the Employee Self-Service Instructions.
  1. Navigate to the Administrative Applications and Resources portal.
  2. Click on "HR System" in the menu on the right.
  3. Log in with your eName and ePassword.
  4. Click the folder labeled “CSU Employee Self Service” on the left.
  5. Select "Employee W-2" in the middle column.
  6. The current W-2 will open in Adobe Acrobat.
  7. To print the W-2 for another year, close Acrobat.
  8. Select the appropriate year from the "Select Organization/Year" drop-down menu.
  Requesting a Copy of your W-2 Form
  For former employees without an active eID
  1. Submit a completed W-2 Reissue Request (available 10 business days after January 31) with written signature and date by fax, mail or email.
  2. If the original W-2 form has been returned, it will be given to the employee. Otherwise, a copy will be provided.
  3. To properly protect personal information, the employee must pick-up the W-2 in Human Resources or it will be mailed.
  4. W-2 forms will not be emailed or faxed.
  5. W-2 reissue requests for a year other than the most recent year will require a $5.00 replacement fee.
  6. Delivery of the form will be as follows:
    1. In Fort Collins: The W-2 should be picked-up in person. A photo ID is required.
    2. Outside of Fort Collins: If the address on the Reissue Request is different than the one in the payroll system, a copy of your photo ID is required to validate your identity.