555 S. Howes Street, Suite 206
Fort Collins, CO 80523-6004

Tel: (970) 491-MyHR (6947)
Fax: (970) 491-2337

Special Payroll Payments

HR Liaisons

Special Payments

Special payments may be requested when the department misses any of the payroll processing deadlines resulting in an employee failing to receive pay on the regularly scheduled payday.

The manual processing involved is labor intensive and the payments are expensive to produce.


Human Resource Services is required to focus on its primary functions and to eliminate or reduce non-essential functions. Therefore, starting August 1, 2009, a fee of $25 is assessed for each special payment requested by a department after 10 such payments have been issued within any given fiscal year.

Requesting a Special Payroll Payment

Payment to the employee will be deposited into the employee’s bank account on record unless a physical check is required. Direct deposits are normally posted to the employees account within 3-4 business days of the processing of the special payment.

To request a special payment, email HR Payroll with the following information:

Department payroll liaison name and phone number

  • Department name and number
  • Account number to charge for the $25 fee
  • Reason a special payment is being requested
  • For each employee who is to receive a special payment:
    • Full name as it appears in the HR System
    • Assignment number
    • Employee group (i.e., student hourly, state classified, faculty)
    • Please specify if the employee prefers a direct deposit or live check
  • For hourly employees, attach a scanned copy of the completed timecard.
  • For salaried employees, provide the dates the requested special payment covers.