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Personnel File Data - Summer Session

HR Liaisons

The Personnel File Data – Summer Session form serves two purposes:

  • To provide summer session earning maxima for an employee. For this purpose, choose “No” in Step 5 below.
  • To request changes to a summer appointment after the assignments have been terminated.

Navigator screen > Processes and Reports > Submit Processes and Reports > Single Request

  1. In the Name field, type “pers” and press Tab. Select Personnel File Data – Summer Session from the List of Values.
  2. In the Parameters box, enter employee data in one of the first three fields (Employee Name, Employee ID#, or Assignment Number).
    • When running this form, less information is more likely to produce correct results.
  3. The Summer Appt Start Date defaults to the correct value of May 16.
  4. If you leave the first three fields blank, you may use the Organization and/or People Group fields to print a group of employees. The Organization fields are applicable only to departments to which other departments report.
  5. Summer Appointments Only?: Choose “Yes” to print Summer Session assignment data only. Choose “No” to print nine-month assignment data, too. Choosing “No” will provide you with summer session salary limit data.
  6. Click OK.
  7. Click Submit.
  8. A Decision box appears. Click "Yes" to submit another request or "No" if you do not need to request another report.

Viewing Reports

Processes and Reports > View Requests

  1. Open Processes and Reports > View Requests.
  2. Click Find.
  3. Click Refresh Data until the Phase column is Completed.
  4. Click the View Output button to view, print, or save the report in Adobe Acrobat format.