555 S. Howes Street, Second Floor
Fort Collins, CO 80523-6004

(970) 491-MyHR (6947)

Family and Medical Leave

State Classified

The Family and Medical Leave Act (FMLA) entitles eligible employees to take unpaid, job-protected leave for specified family and medical reasons.

  • FMLA runs concurrently with other applicable paid leaves (sick/annual/injury/STD, LWOP)
  • Typically, sick leave (subject to regular sick leave provisions) and annual leave (unless receiving STD) must be used before an employee can be placed on unpaid leave during FML
  • Requires the employee be returned to the same position or an equivalent position after taking the leave including pay, employment benefits, and terms and conditions

The State provides for up to thirteen (13) weeks, which is calculated on a "rolling" 12-month period measured backward from the date an employee uses any FMLA leave. Leave may be taken for specific circumstances:

  • Birth or Adoption and the placement of a child in foster care
  • Care for the employee’s spouse, son or daughter (under 18), or parent who has a serious health condition
  • Serious health condition of the employee

Required Forms and Information pdf icon


Medical Certifications

FMLA Information


FMLA Tools and Resources for Departmental Liaisons pdf icon

It is the responsibility of the department to:

  • Determine if leave is for a FML qualifying reason.
  • Notify employee that leave may be eligible for FML within five (5) business days of the request for leave, or the date you acquire knowledge that the employee's leave may be FMLA eligible.
  • Maintain records and documents relating to medical certifications of employees created for FMLA purposes as confidential medical records in separate files/records from the usual personnel files.
  • Send copies of FMLA information to Human Resources - Benefits Unit.
  • Provide a Fitness to Return Certification if an absence is more than 30 days for the employee’s own condition per State Rule 5-9.


Military Family Leave

The Family and Medical Leave Act was amended in January 2009 to include Military Family Leave and the State provides for up to thirteen weeks of leave for additional circumstances.

Certifications pdf icon