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Fort Collins, CO 80523-6004

(970) 491-MyHR (6947)

 

Federal Tax Dependents

...Faculty, Administrative Professionals, and Other Eligible Non-Classified Staff

 

 

This is a summary of federal tax regulations and should not be considered as tax advice. You are strongly encouraged to consult a tax advisor to determine the status of your dependent(s).

 

 

Dependents Eligible for University Benefits

 

You may enroll eligible individuals in certain University benefits plans as outlined in this Faculty and Admin Pro Privileges and Benefits Summary. Although individuals may be eligible to participate in a University plan as a “dependent” they may not meet the definition of a “qualified” dependent for federal income tax purposes (see Federal Tax Dependent (Qualified vs. Non qualified)) below.

If your dependent(s) meets the IRS test as a federal tax dependent he/she is considered a “qualified” dependent. If your dependent(s) does not meet the IRS test, he/she is considered a “non qualified” dependent.

There are tax consequences (imputed income) associated with providing coverage to individuals (domestic partners, civil union partner and children of domestic partners) who do not meet the criteria of Section 152 of the Internal Revenue Code which defines a federal tax dependent.

 

Eligible Dependent Test

 

Examples of non-qualified federal tax dependents may be domestic partner, civil union partner and child(ren) of domestic partners or civil union partner and those dependents not defined under the Patient Protection and Affordable Care Act (“PPACA”). You are strongly encouraged to consult a tax advisor to determine the status of your dependent(s), as this is a complex area of the law. When enrolling your eligible individuals you must first determine if they meet the eligibility criteria for CSU plans. No spouse, domestic partner or child can be covered as an eligible individual on a plan if covered as an employee on this plan or a state classified plan.

Eligible individuals include only the following:

  • Your spouse or common-law spouse1 (“qualified” federal tax dependent).
  • Your same or opposite gender domestic partner or civil union partner2 (may or may not be your “qualified” federal tax dependent).
  • You, your spouse’s, common-law spouse’s, domestic partner's or civil union partner's unmarried or married child(ren) including natural children, legally adopted children, foster children placed with you for adoption, stepchildren, children in which legal guardianship has been designated and children defined under a Qualified Medical Child Support Order (QMCSO)3 (may or may not be your “qualified” federal tax dependent).

Each child must be an:

  • Eligible individual under the Patient Protection and Affordable Care Act (“PPACA”), an eligible child may be covered through the end of the month in which they attain the age of 26 for medical, dental, vision, voluntary group term life and AD&D child coverage, regardless of tax dependency status.
    • Eligible individual of any age who is dependent on you because of a permanent physical or mental disability may be covered to the end of the month in which they turn age 264. Once the disabled dependent reaches age 26, the University requires the dependent to be certified as disabled prior to age 23, a “qualified” federal tax dependent and currently enrolled in the plan to maintain coverage.
 

Notes

 
  1. You must complete an Affidavit of Common Law Marriage to enroll your common law spouse. Employees who reside in a State other than Colorado must complete the appropriate affidavit available in the State in which they reside.
  2. You must complete an Affidavit of Domestic Partnership to enroll your same or opposite gender domestic partner.
  3. If the subscriber, subscriber’s spouse or domestic partner subject to a Qualified Medical Child Support Order (QMCSO) for an eligible dependent of the subscriber’s spouse or domestic partner, the child is eligible for benefits, whether the child lives with the subscriber, subscriber’s spouse or domestic partner.
  4. Must be certified by a physician and approved by the appropriate Plan. Please refer to the appropriate Certificate of Insurance for instructions or contact Human Resources at (970) 491-MyHR (6947).
 

Federal Tax Dependent (Qualified vs. Nonqualified)

 

When you have confirmed your same or opposite gender domestic partner and your domestic partner’s unmarried or married child(ren) eligibility and are ready to enroll them in a University plan, you must indicate whether each individual qualifies as your federal tax dependent. If you fail to do so, they will be identified as non federal tax dependents (“non qualified”).

Medical, dental or vision (pre-tax) enrollment of your eligible domestic partner and any domestic partner child(ren) who are not also your “qualified” dependents for federal income tax purposes, will result in tax consequences (imputed income).

Consult a personal tax advisor prior to making your determination.